![]() ![]() If you select the More Rules option then you can select more colors as well as many different values types to format.Below we’ll go through the different options shown in above screenshot. You have a Gradient Fill or a Solid Fill to choose from as well as 6 different pre-determined colors. The length of the data bar represents the value in the cell. Your icons are now ready in your Pivot Table!Ĭonditionally Format a Pivot Table With Data Barsĭata Bars are a new Conditional Formatting feature in Excel 2010 and they add a colored bar to your values. This will set the column to show the arrow icons only. Set the settings to the ones shown below. STEP 5: Go to Home > Styles > Conditional Formatting > Manage Rules This excludes the subtotals and grand totals. STEP 4: Make sure to select the third option. Go to Home > Styles > Conditional Formatting > Icon Sets > The First Icon Set Go to Show Values as > Difference From > (previous) to get the difference from the previous month STEP 2: Click on the new field and Select Value Field Settings So when monthly sales increase from the previous month, a green up arrow is shown and when monthly sales decrease, a red down arrow is shown. I show you how easy it is to insert an Icon Set within a Pivot Table that will show a “directional icon” depending on the change of the monthly sales values. There are a few sets that you can include, like: The icon will depend on the cell´s value so you can highlight key variances or trends. Now you have your Pivot Table showing the differences from the previous months with directional icons only!!!Īn Icon Set is a Conditional Formatting icon/graphic that you can include in your cells or Pivot Tables. Hit Apply to see the changes and OK to confirm them: STEP 5: In the next screen you will get the Conditional Formatting Rules Manager. “Check” the Show Icon Only box and press OK to confirm the changes: STEP 4: Inside the Edit Formatting Rule box you need to make the following changes: Go to Home > Conditional Formatting > Manage Rules > Edit Rule ![]() ![]() STEP 3: Now we need to make some edits in the Conditional Formatting Rule in order to get the Icons right. Choose the 3rd option as this will apply the conditional format on all the values except the Subtotals STEP 2: This will bring up the Apply Formatting Rule to dialogue box. STEP 1:Click on any variance value in the Pivot Table and go to Home > Conditional Formatting > Icon Sets > Directional ![]()
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